Events Manager
6+ month contract
$37-41
New York, NY 10115
Must Haves:
Bachelor’s degree or equivalent education and experience required
3 years of professional event planning experience, preferably in higher education, healthcare, nonprofit, or complex institutional settings
Demonstrated experience managing multiple events simultaneously with strong attention to detail
Strong project management and organizational skills
Excellent interpersonal and client service skills
Experience managing event budgets and financial reconciliation processes
Ability to work evenings and weekends as required for event support
Nice to Haves:
4+ years of professional event planning experience, preferably in higher education, healthcare, nonprofit, or complex institutional settings
Experience supporting executive-level or high-profile institutional events
Knowledge of event production elements including staging, audiovisual coordination, and venue logistics
Position Summary:
The Temporary Manager of Events (Planning and Operations) is responsible for managing a portfolio of departmental and institutional events. This role focuses on the planning and execution of smaller- to mid-sized programs, including welcome events, departmental gatherings, and clinical engagement programs. The Manager will also support the execution of large-scale and executive-level events. This position emphasizes logistics, operational excellence, and client service.
Responsibilities:
Event Planning and Execution:
Manage a portfolio of smaller- to mid-sized events, including welcome programs, faculty and staff gatherings, departmental celebrations, lectures, and recognition events
Develop detailed event timelines, production schedules, and run-of-show documents
Coordinate all logistical components, including catering, audiovisual services, rentals, space reservations, staffing, security, and technology needs
Serve as primary point of contact for assigned departments and internal partners throughout the planning lifecycle
Conduct site visits and ensure readiness of event spaces
Provide on-site leadership and troubleshooting during events
Support of Large-Scale and Executive Events:
Assist in the planning and execution of large-scale institutional programs, ceremonies, and executive-level gatherings
Support logistics management, vendor coordination, staging, guest management, and production needs for high-profile events
Contribute to operational planning for complex, multi-stakeholder programs
Department and Client Partnership:
Build strong relationships with departments and administrative units to understand programmatic goals and translate them into well-executed events
Guide event best practices, budgeting, timelines, and procedural compliance
Financial and Administrative Management:
Develop and manage event budgets for assigned programs
Track expenses and ensure adherence to approved financial parameters
Process vendor invoices, contracts, purchase orders, deposits, and honoraria
Maintain accurate documentation and provide post-event budget reconciliation summaries
Vendor and Operational Coordination:
Source and coordinate vendors, including catering, audiovisual services, rentals, décor, and printing
Negotiate pricing and ensure contracted deliverables are met
Coordinate with operational departments to ensure event readiness
Office and Team Contribution:
Collaborate with the events team to ensure alignment of standards, processes, and service delivery
Contribute to event planning templates, operational resources, and process improvements
Assist with mentoring or guiding junior staff, student workers, or temporary event staff
Represent the events team in meetings with internal partners as appropriate
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