Job Description

Junior Construction Administrator

Location: Chattanooga, TN (or Project-Based)

Employment Type: Full-Time

Position Overview

We are seeking a Junior Construction Administrator to support our project teams with documentation control, administrative coordination, and routine project communications. This role is ideal for an early-career professional interested in construction management and project administration who wants hands-on exposure to active construction projects.

The Junior Construction Administrator works under the direction of the Project Manager or Project Engineer and plays a key role in keeping project records organized, deadlines tracked, and communications flowing.

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Key Responsibilities

• Maintain organized project files and documentation within project management systems

• Log, track, and distribute RFIs, submittals, meeting minutes, and project correspondence

• Assist in assembling submittal packages and tracking review status through approval

• Support preparation of routine project correspondence under supervision

• Assist with compiling pay application backup, including invoices, lien waivers, and material documentation

• Assist in maintaining the project Sustainability Notebook

• Assist in maintaining the project Quality Assurance Manual

• Assist in preparing quantity takeoffs and soliciting proposals from vendors and subcontractors

• Track close-out documentation including warranties, O&M manuals, and as-built drawings

• Assist with meeting agendas, meeting minutes, and tracking follow-up action items

• Coordinate routine communications between internal project teams and external partners

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Qualifications

Required:

• 0–3 years of experience in construction administration, project coordination, or a related field

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to manage multiple tasks and follow established processes

Preferred:

• Exposure to construction projects or internships

• Familiarity with document management systems (Smartsheets, Project Site, etc. )

• Interest in construction management or project administration

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Skills & Attributes

• Detail-oriented and dependable

• Strong written and verbal communication

• Willingness to learn and accept feedback

• Team-focused with a professional attitude

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Growth Opportunity

This role offers a clear path for advancement into Construction Administrator, Project Engineer, or Assistant Project Manager positions as experience and skills develop.

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