Job Description

Personal Household Assistant, Midtown Manhattan

The Household Personal Assistant & Scheduling Coordinator is the engine behind the family's daily lives. This is a pure desk role — focused, detail-intensive, and requiring a genuine passion for organization and scheduling.

Responsibilities

– Own and maintain all household calendars — for the principals’ and their children — ensuring they are always accurate, up to date, and conflict-free

– Liaise with and where required co-ordinate stakeholders within the family’s team to ensure service delivery is in place when and where required

– Liaise directly with charter operators, hotel concierges, car services, and other travel providers to make and confirm bookings as directed by the EA/PA

– Prepare clear and comprehensive pre-travel and pre-event packs for the family, covering all reservations, contacts, timings, and relevant documents

– Maintain household-wide scheduling, including staff rotas, maintenance appointments, and regular service provider visits as required

– Manage the complete paper trail for all bookings and commitments — confirmations, contracts, reservations, and insurance renewals — ensuring nothing lapses or is missed

– Monitor and flag upcoming renewals, deadlines, and scheduling conflicts in advance, so the team is always prepared

– Support the wider assistant team with scheduling and administrative tasks as required

Requirements

– Experienced in a scheduling, diary management, or household PA role, ideally within a UHNWI, private family office, or high-end hospitality environment

– Exceptionally organized and systematic, with a natural eye for detail and a low tolerance for error

– Confident coordinating private aviation, luxury travel, and concierge-level logistics

– Calm and reliable under pressure — able to handle last-minute changes without fuss and find solutions quickly

– A clear and professional communicator, comfortable liaising with external providers and household contacts on the family's behalf

– Highly proficient with calendar and scheduling tools, as well as excel, and comfortable managing and synchronizing multiple overlapping diaries

– Discreet and trustworthy, with an innate respect for privacy and confidentiality

– A NYC resident with full right to work in the USA

Compensation $125,000-175,000 DOE

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Similar Jobs